JCI Tobago - OPEN DAY 2017

Member

Brettney Romeo


Duration

June 1, 2017

Target

Young adults, prospective members, new members, local entrepeurneurs, past members, local public, fellow NGO's


Target population

10


Target avg age

30


People impacted

40


Root cause

New and prospective members of JCI Tobago have limited knowledge and experience about the local chapter.


Sustainable Development Goal

Quality Education


Purpose

1) To increase the membership of JCI Tobago to 40 active members by the end of 2017 ( #Project 40). 2) To provide a learning opportunity for newly inducted members and prospective members. 3) To reconnect with past members of the former Tobago Jaycees and engage these individuals to share their JCI story. 4) To raise public awareness about JCI Tobago and promote the JCI brand.


Overview

JCI Tobago Open Day 2017 is new member project comprised of newly inducted and prospective members of JCI Tobago with the support and guidance of the local president and the vice-president assigned to internal affairs and membership. During this project, new members were completely responsible for planning and executing an open day which took place at a local mall to build public awareness about the organisation while sharing their own experiences thus far.


Actions Taken

1
Assign tasks and responsibilities to team.
2
Conduct a project management session with new members. New members present their project proposal at GA for approval.
3
Create a project committee with all new and prospective members and assisting supervisors (vice presidents, past presidents local president etc.)
4
Contact and invite past members of JCI Tobago to the event
5
Align past member with a suitable core strength ( Leadership, Networking, Public Speaking etc.)
6
Create flyers and info sheets about JCI
7
Show past JCI awards and accolades at booths
8
Share highlights of the event on social media
9
Promote the event on social media and local media
10
Create JCI trivia questions
11
Print JCI tees
12
Incorporate jci branded photo props and banners
13
Contact media houses
14
Identify local entrepeurneurs as sponsors for prizes
15
Send photos and follow up with a thank you note for their patronage
16
Forward database to sponsors for future promotions
17
Create interest forms and sign up sheets
18
Record all visitors to the different booths
19
Create database of visitors and invite them to later JCI events ( General Assembly, socials, trainings)

Accomplishments

1) Identify and partner with local entrepreneurs to sponsor prizes and in kind donations as incentives for visitors. 2) Monitor the membership and host a subsequent open day to sensitise future prospective members and newly inducted members. 3) Share highlights of the event on social media platforms and website. 4) Continue to motivate and mentor the new members and prospective members on their JCI journey. 5) Implement the JCI Alumni Program


Recommendations

1) The project committee was publicly commended for their hard work by the JCI West Indies National President Kwesi Des Vignes. 2) A local TV station recorded the event and showed it on the local news thus leading to greater public awareness of JCI Tobago 3) The 2017 tagline" IamJCI,YouareJCI,WeareJCI" was the official theme of the event.

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